Office Manager

Are Agency | Schelle | Flexible, part-time, or full-time

About Are Agency

Are Agency is an independent, wholly owner-operated marketing agency. Together with Simba Service, Swift Agency, and Onlimited, we form a group with a team of approximately 24+ people. We work for clients ranging from local SMEs to international companies, operating out of our own office in Schelle.

The Role

As Office Manager, you’re the right-hand person to our partners and the primary point of contact at the office. You ensure they can focus on clients, growth, and strategy.

Questions, files, and follow-ups all go through you. You prepare, present, and follow up until a task is effectively completed. The partners make the decisions; you ensure they can do so quickly and with all the necessary information.

What are you going to do?

Reception and Office

  • You answer the phone and either transfer calls or handle them yourself.
  • You’ll greet visitors and accept packages and deliveries.
  • You’ll be present at the office so there’s always someone available to assist.
Email and Communication

  • You manage the partners’ mailboxes: you sort through messages, respond to those you can handle yourself, and forward those that require a decision.
  • You ensure that nothing is left unaddressed and that every inquiry reaches the right person.
Preparing Questions and Decisions

  • You collect questions from the team and from external parties that require a decision from the partners.
  • You prepare them in such a way that the partners can make a quick decision, and you provide feedback on the decision.
  • You keep track of what has been decided and what is still pending.
Follow-up

  • You request information and quotes from suppliers and partners.
  • You follow up to ensure that assigned tasks have been effectively completed.
  • You participate in partner meetings and follow up on agreed-upon actions.
Administration and Records

  • You manage the insurance files.
  • You locate documents and keep them organized, such as powers of attorney, articles of incorporation, and documents for bids.
  • You’ll handle administrative tasks, including HR-related duties, such as processing employee onboarding and offboarding.

Who are we looking for?

  • You’re organized and can keep track of many small details at once.
  • You’re flexible and step in where needed, even when it wasn’t planned.
  • You follow up without being asked, and you see things through to the end.
  • You communicate clearly and fluently, both on the phone and via email.
  • You’re discreet: you work with email inboxes, contracts, and HR files.
  • You’re capable enough to sit in on partner meetings and follow up on the outcomes.
  • Entry-level candidates with the right attitude are welcome. Experience in an office or administrative role is a plus.

What do we offer?

  • A role that brings you close to our partners, offering insight into how a growing agency and a group of four brands operate.
  • A permanent workspace in our own office at Provinciale Steenweg 39 in Schelle.
  • A work arrangement that suits you: flexible, part-time, or full-time. Your skills come first; we’ll work together to tailor the arrangement.
  • Compensation and benefits in line with market standards.
  • Start date: ASAP

Interested?

Send your resume and a brief cover letter to indy@are-agency.be . We’ll get back to you soon.

Apply now!